Your privacy is very important to us. Accordingly, we have developed this Policy in order for you to understand how we, SAS Rope & Rail Ltd, obtain, store and use your personal information when you use or interact with our website, www.rope-and-rail.com, or where we otherwise obtain or collect your personal information. The following outlines our privacy policy.

About us

We are SAS Rope & Rail Ltd. We are the ‘data controller’ of the information you provide us with, which means we control the way information is used and processed.

Introduction

This document refers to personal data, which is defined as information concerning any living person (a natural person who hereafter will be called the Data Subject) that is not already in the public domain.

The General Data Protection Regulation (GDPR) seeks to protect and enhance the rights of data subjects. These rights cover the safeguarding of personal data, protection against the unlawful processing of personal data and the unrestricted movement of personal data within the EU. It should be noted that GDPR does not apply to information already in the public domain.

Personal Data

SAS Rope & Rail Ltd uses the information collected from you to provide quotations, make telephone contact and to email you marketing information which SAS Rope & Rail Ltd believes may be of interest to you and your business. In you making initial contact you consent to SAS Rope & Rail Ltd maintaining a marketing dialogue with you until you either opt out (which you can do at any stage) or we decide to desist in promoting our services. SAS Rope & Rail Ltd also acts on behalf of its clients in the capacity of data processor. When working exclusively as a data processor, SAS Rope & Rail Ltd be acting on the instruction of its client, and will work hard to ensure that the client is fully GDPR compliant.

Some personal data may be collected about you from the forms and surveys you complete, from CVs you send, from records of our correspondence and phone calls and details of your visits to our website, including but not limited to personally identifying information like Internet Protocol (IP) addresses. SAS Rope & Rail Ltd may from time to time use such information to identify its visitors. SAS Rope & Rail Ltd may also collect statistics about the behavior of visitors to its website.

Use of cookies

SAS Rope & Rail Ltd website uses cookies, which is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. WordPress.org uses cookies to help SAS Rope & Rail Ltd identify and track visitors and their website access preferences. SAS Rope & Rail Ltd’ website visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using SAS Rope & Rail Ltd’ website.

This website does not store any information that would, on its own, allow us to identify individual users of this service without their permission. Any cookies that may be used by this website are used either solely on a per session basis or to maintain user preferences. Cookies are not shared with any third parties.

Cookie name Description
PHPSESSID This is a simple token used by PHP applications to identify your unique session on the website. Typically used to maintain the integrity of your session while transacting information with a website (accessing secure areas, forms submissions etc)
__utma Google Analytics: We use Google Analytics to monitor traffic levels, search queries and visits to this website.
__utmb Google Analytics: We use Google Analytics to monitor traffic levels, search queries and visits to this website.
__utmc Google Analytics: We use Google Analytics to monitor traffic levels, search queries and visits to this website.
__utmz Google Analytics: We use Google Analytics to monitor traffic levels, search queries and visits to this website.
sas_cookie_control This cookie is created by our cookie control widget to record the fact that you don’t want to see it again.

Any information SAS Rope & Rail Ltd holds about you and your business encompasses all the details we hold about you and any sales transactions including any third-party information we have obtained about you from public sources and our own suppliers such as credit referencing agencies.

SAS Rope & Rail Ltd will only collect the information needed so that it can provide you with marketing and consulting services, this agency does not sell or broker your data.

Legal basis for processing any personal data

To meet SAS Rope & Rail Ltd’ contractual obligations to clients, to respond to applications for employment, and to also respond to marketing enquiries.

Legitimate interests pursued by SAS Rope & Rail Ltd and/or its clients

To promote the marketing and consulting services offered by SAS Rope & Rail Ltd and/or to market the services and/or products offered by SAS Rope & Rail Ltd’ existing clients.

Consent

Through agreeing to this privacy notice you are consenting to SAS Rope & Rail Ltd processing your personal data for the purposes outlined. You can withdraw consent at any time by emailing

info@rope-and-rail.com or writing to us, see last section for full contact details.

Disclosure

SAS Rope & Rail Ltd may on occasions pass your Personal Information to third parties exclusively to process work on its behalf. SAS Rope & Rail Ltd requires these parties to agree to process this information based on our instructions and requirements consistent with this Privacy Notice and GDPR.

SAS Rope & Rail Ltd do not broker or pass on information gained from your engagement with the agency without your consent. However, SAS Rope & Rail Ltd may disclose your Personal Information to meet legal obligations, regulations or valid governmental request. The agency may also enforce its Terms and Conditions, including investigating potential violations of its Terms and Conditions to detect, prevent or mitigate fraud or security or technical issues; or to protect against imminent harm to the rights, property or safety of SAS Rope & Rail Ltd, its clients and/or the wider community.

Retention Policy

SAS Rope & Rail Ltd will process personal data during the duration of any contract and will continue to store only the personal data needed for five years after the contract has expired to meet any legal obligations. After five years any personal data not needed will be deleted.

Data storage

Data is held in England / UK using different (multiple) servers. SAS Rope & Rail Ltd does not store personal data outside the EEA.

Your rights as a data subject

At any point whilst SAS Rope & Rail Ltd is in possession of or processing your personal data, all data subjects have the following rights:

  • Right of access – you have the right to request a copy of the information that we hold about you.
  • Right of rectification – you have a right to correct data that we hold about you that is inaccurate or incomplete.
  • Right to be forgotten – in certain circumstances you can ask for the data we hold about you to be erased from our records.
  • Right to restriction of processing – where certain conditions apply you have a right to restrict the processing.
  • Right of portability – you have the right to have the data we hold about you transferred to another organisation.
  • Right to object – you have the right to object to certain types of processing such as direct marketing.
  • Right to object to automated processing, including profiling – you also have the right not to be subject to the legal effects of automated processing or profiling.

In the event that SAS Rope & Rail Ltd refuses your request under rights of access, we will provide you with a reason as to why, which you have the right to legally challenge.

SAS Rope & Rail Ltd at your request can confirm what information it holds about you and how it is processed

You can request the following information:

  • Identity and the contact details of the person or organisation (SAS Rope & Rail Ltd) that has determined how and why to process your data.
  • Contact details of the data protection officer, where applicable.
  • The purpose of the processing as well as the legal basis for processing.
  • If the processing is based on the legitimate interests of SAS Rope & Rail Ltd or a third party such as one of its clients, information about those interests.
  • The categories of personal data collected, stored and processed.
  • Recipient(s) or categories of recipients that the data is/will be disclosed to.
  • How long the data will be stored.
  • Details of your rights to correct, erase, restrict or object to such processing.
  • Information about your right to withdraw consent at any time.
  • How to lodge a complaint with the supervisory authority (Data Protection Regulator).
  • Whether the provision of personal data is a statutory or contractual requirement, or a requirement necessary to enter into a contract, as well as whether you are obliged to provide the personal data and the possible consequences of failing to provide such data.
  • The source of personal data if it wasn’t collected directly from you.
  • Any details and information of automated decision making, such as profiling, and any meaningful information about the logic involved, as well as the significance and expected consequences of such processing.

To access what personal data is held, identification will be required

SAS Rope & Rail Ltd will accept the following forms of ID when information on your personal data is requested: a copy of your national ID card, driving license, passport, birth certificate and a utility bill not older than three months. A minimum of one piece of photographic ID listed above and a supporting document is required. If SAS Rope & Rail Ltd is dissatisfied with the quality, further information may be sought before personal data can be released.

All requests should be made to info@rope-and-rail.com or by phoning 01793 644908  or writing to us at the address further below.

Complaints

In the event that you wish to make a compliant about how your personal data is being processed by SAS Rope & Rail Ltd or its partners, you have the right to complain to SAS Rope & Rail Ltd’ CEO. If you do not get a response within 30 days, or you are not satisfied with our response, you can complain to the Information Commissioner’s Office (ICO)

The details for each of these contacts are:

SAS Rope & Rail Ltd, attention of the CEO

Unit 14, Avro Gate

South Marston Industrial Estate

Swindon

SN3 4AG

 

Telephone 01793 644908 or email info@rope-and-rail.com

Information Commissioner’s Office:

Information Commissioner’s Office
Wycliffe House, Water Lane, Wilmslow, SK9 5AF

Web Site Terms and Conditions of Use

1. Terms

By accessing this web site, you are agreeing to be bound by these web site Terms and Conditions of Use, all applicable laws and regulations, and agree that you are responsible for compliance with any applicable local laws. If you do not agree with any of these terms, you are prohibited from using or accessing this site. The materials contained in this web site are protected by applicable copyright and trade mark law.

2. Use License

  1. Permission is granted to temporarily download one copy of the materials (information or software) on SAS Rope & Rail’s web site for personal, non-commercial transitory viewing only. This is the grant of a license, not a transfer of title, and under this license you may not:
    1. modify or copy the materials;
    2. use the materials for any commercial purpose, or for any public display (commercial or non-commercial);
    3. attempt to decompile or reverse engineer any software contained on SAS Rope & Rail’s web site;
    4. remove any copyright or other proprietary notations from the materials; or
    5. transfer the materials to another person or “mirror” the materials on any other server.
  2. This license shall automatically terminate if you violate any of these restrictions and may be terminated by SAS Rope & Rail at any time. Upon terminating your viewing of these materials or upon the termination of this license, you must destroy any downloaded materials in your possession whether in electronic or printed format.

3. Disclaimer

  1. The materials on SAS Rope & Rail’s web site are provided “as is”. SAS Rope & Rail makes no warranties, expressed or implied, and hereby disclaims and negates all other warranties, including without limitation, implied warranties or conditions of merchantability, fitness for a particular purpose, or non-infringement of intellectual property or other violation of rights. Further, SAS Rope & Rail does not warrant or make any representations concerning the accuracy, likely results, or reliability of the use of the materials on its Internet web site or otherwise relating to such materials or on any sites linked to this site.

4. Limitations

In no event shall SAS Rope & Rail or its suppliers be liable for any damages (including, without limitation, damages for loss of data or profit, or due to business interruption,) arising out of the use or inability to use the materials on SAS Rope & Rail’s Internet site, even if SAS Rope & Rail or a SAS Rope & Rail authorized representative has been notified orally or in writing of the possibility of such damage. Because some jurisdictions do not allow limitations on implied warranties, or limitations of liability for consequential or incidental damages, these limitations may not apply to you.

5. Revisions and Errata

The materials appearing on SAS Rope & Rail’s web site could include technical, typographical, or photographic errors. SAS Rope & Rail does not warrant that any of the materials on its web site are accurate, complete, or current. SAS Rope & Rail may make changes to the materials contained on its web site at any time without notice. SAS Rope & Rail does not, however, make any commitment to update the materials.

6. Links

SAS Rope & Rail has not reviewed all of the sites linked to its Internet web site and is not responsible for the contents of any such linked site. The inclusion of any link does not imply endorsement by SAS Rope & Rail of the site. Use of any such linked web site is at the user’s own risk.

7. Site Terms of Use Modifications

SAS Rope & Rail may revise these terms of use for its web site at any time without notice. By using this web site you are agreeing to be bound by the then current version of these Terms and Conditions of Use.

8. Governing Law

Any claim relating to SAS Rope & Rail’s web site shall be governed by the laws of the United Kingdom without regard to its conflict of law provisions.

General Terms and Conditions applicable to Use of a Web Site.

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